Clinic Go-Live Logistics Risk Scorecard
When a go-live (opening day) goes wrong, the warning signs showed up weeks earlier. Score your project's IT equipment risk in two minutes. Then see what to fix first.
What is a go-live logistics risk scorecard?
A go-live logistics risk scorecard is a short self-check. It grades how likely your clinic project is to hit an IT equipment problem before opening. You read ten readiness statements. They cover ownership, the receiving point, inventory, storage, records, and the handoff between placing equipment and setting it up. Count one point for each statement you cannot check with confidence today. Your total puts you in a low, elevated, or high risk band. Each band comes with a clear next step.
A high score is not a verdict. It is an early warning. Say your project cannot name its receiving point or match its inventory two months out. You still have time to fix both calmly. Find the same gaps during go-live week and they become overtime, guesswork, and a delayed opening. Scoring early turns vague worry into a short, specific list of what to lock down first, while the schedule still has room.
Most go-live problems trace back to one thing: nobody owned the IT equipment between the vendor's dock and the exam room. The questions below catch that gap early, while there is still time to react. They cover the physical side of your equipment. Setup, logins, network work, and cabling stay with your IT team, your IT support company (MSP), or your vendor.
Ten questions. Score 1 point for each box you cannot confidently check today.
The fewer you can check, the more exposed your go-live is. Add up your points and read your band below.
- We have one named person who owns receiving and sign-off for all IT equipment.
- Equipment is shipping to a controlled receiving point, not the active jobsite.
- We have a master equipment list organized by room, workstation, and department.
- We have confirmed ship dates and tracking from every vendor at least four weeks out.
- We have secure, climate-appropriate storage if gear arrives before the site is ready.
- Every shipment is checked against an expected list, counted, and inspected on arrival.
- Damage and shortages are photographed and documented the day they arrive.
- We have a written plan for what happens to equipment if the go-live date slips.
- Equipment will be sorted into labeled, room-by-room bundles before it goes to the site.
- There is a clean handoff between physical placement and technical setup, so nothing falls between teams.
Three risk bands
0 to 2: Low risk
You have ownership and documentation in place. Keep the receiving point, the expected-shipment list, and the named owner locked in as the schedule shifts.
3 to 5: Elevated risk
A few gaps that tend to surface during go-live week. Close them now while there is still time to react, before the next shipment lands.
6 to 10: High risk
Equipment is likely to become a jobsite problem: no record of its condition, missing counts, and a scramble on opening week. Get a plan in place before the next vendor ships.
The printable Risk Scorecard
A printable, one-page version you can score with your project team. It has the same ten questions, a points tally, and the three risk bands with what to do next.
- Ten checkboxes and a points tally
- Low, elevated, and high risk bands
- Free, built from real clinic projects
Get the scorecard
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Prefer to talk it through? Schedule a Go-Live Logistics Check and we will score your real project together.
Common questions, answered directly
If your score points to logistics risk, the fix is a clear, owned process. See how the SiteReady IT logistics process works.
Turn your score into a plan
A 15 to 20 minute Go-Live Logistics Check maps your gaps onto your real dates, equipment, and vendors.
The Go-Live Logistics Check is complimentary for qualified projects with an active or upcoming clinic opening. No obligation to move forward.